Everyone working in the Netherlands who is covered by the Ground CLA is entitled to a transport allowance and a home working allowance.

Transport policy until 31st October 2024  

Transport allowance is paid based on the actual number of attendances. From 1st July 2022, a homework allowance was available for each day that you worked from home. As of November 2023, the home office allowance is €2.15 net per day worked from home. Your attendance and home working days are registered in MyRoster and you will receive the allowance for this retrospectively.

For details on how to receive your transport or home office allowance, refer to the frequently asked questions about transport allowance (Ground). Or use the button below to go directly to MyRoster.

You can still submit your turnouts and homework days in the period from 1 August to 31 October 2024 until 31 January 2025 in MyRoster.

Transport policy from 1st November 2024

From 1st November 2024, the more sustainably you travel for your commute, the higher transport allowance you will receive. In addition, you can travel by public transport free of charge (based on 2nd class, and for duty travel within the Netherlands based on 1st class). The home working allowance remains €2.15 net per day. 

In order to receive the correct allowance, it’s important that you register your commuting journeys, domestic duty travel and your home working days in the transport registration system via MyKLM. For details on how to receive your transport or home office allowance, refer to the frequently asked questions about transport allowance (Ground). 

When am I entitled to transport or home working allowance?

In the transport registration system, you can indicate per day whether you worked at a KLM location, at home or at another location. Only one choice is possible per day. If you split your workday between home and the office, you are free to choose which allowance to claim. If you're unsure, base your decision on where you spent the majority of the day. You cannot claim both a home office allowance and a commuting allowance for the same day. Registrations can be submitted up to three months retroactively, with payments made the following month.

On some occasions you may neither work at a KLM location or at home, for example a multi-day duty travel. In that case, you can enter the other work location as the destination in the transport registration system. You must then assign the journey to a budget, and in this case, you would choose ‘duty travel’. In the Declaratie beleid KLM you can find more information about which costs you may claim during duty travel or a course.

How much is the transport allowance?

Starting from 1st November 2024, the new transport policy will take effect. From that date, higher reimbursements will be offered for sustainable forms of transport. The following allowances will apply:

How is the number of kilometres determined?

The number of kilometres is calculated on the basis of the route you enter. The route planner of the transport registration system takes the fastest route as a starting point. The route planner is updated approximately once per quarter.

What is the remaining transport allowance?

According to fiscal regulations, a maximum of €0.23 cents (as of 1st January 2024) per kilometre may be reimbursed tax-free for your commute, based on the usual route and up to a maximum of 50 kilometres one way. As a ground employee, KLM pays you the allowances set out in the CLA. The tax allowance varies depending on the means of transport used. 

If you have any remaining transport allowance, you can convert gross pay to net pay up to the tax-free limit. This is determined by two factors: the distance beyond 50 kilometres (one way) and the available fiscal margin for distances up to 250 kilometres.

The available fiscal margin depends on how you travel to your workplace and the corresponding untaxed allowance you receive. What this fiscal margin is depends on how you travel to your workplace and thus what untaxed allowance you receive. If you travel to work by public transport and use the NS Business Card, there is no tax allowance because KLM then pays the costs (on the basis of second class) for you. There is no minimum mileage requirement.

You can read what this scheme means for you in the brochure ‘KLM cafeteria scheme’. You can find more information about and apply for the remaining travel allowance on the Cafetaria scheme page. 

What about business mileage?

Business mileage is different from the mileage you drive for your commute. You can also register kilometres driven for business purposes in the transport registration system via MyKLM. However, a different reimbursement applies here. In the Handbook declaration control on the KLM Accounting Services website, you can find how to declare kilometres driven for business purposes and what the conditions are. 

What is the personal contribution for a parking pass?

Since 1st March 2022, there is no longer a personal contribution for the parking pass.

If your duty station is Schiphol-Centre and you do not have a parking pass, you are entitled to an additional transport allowance. This allowance will be €30.00 per month from 1st July 2024 and will be shown separately on your salary slip. 

I am unfit for work, am I still entitled to a transport allowance?

No, if you are ill, you do not incur any costs for transport to work and will not receive a transport allowance.

I’m reintegrating, am I entitled to a transport allowance?

Yes, in certain cases, you may qualify for an adjusted transport allowance. If you are partially unfit for work but still working in your regular or an adapted role, you can log your journeys in the transport registration system.

You may also be eligible for transport reimbursement when attending work on a therapeutic basis. This also applies if you're fully unfit for work and need to travel for occasional visits to your manager, company doctor, or reintegration officer. Your manager can provide more information on this.

clao grond staff annex 9 
Declaration control manual 

Am I entitled to a transport allowance?

Anyone covered by the cockpit collective labour agreement is not entitled to transport allowance. However, you can make use of the remaining transport allowance scheme if you are a tax payer in the Netherlands, you can also qualify for non-standard transport allowance. You need to submit your application in full months.

What is the remaining transportation allowance?

According to tax regulations, a maximum of 23 euro cents per kilometre can be reimbursed tax-free. Anyone who does not have 'transport on account of the employer' (a lease car, group transport or another form of transport organised by the employer) can qualify for this. With the remaining transport allowance, you can exchange a gross salary for net salary up to the amount you can have tax-free transport allowance. There is no minimum mileage requirement. Find out what this scheme means for you in the brochure KLM Cafeteria Plan brochure. You can find more information about and apply for the remaining transport allowance on the Cafeteria scheme. 

What is the personal contribution for a parking pass?

English translation: Since March 1, 2022, there is no longer a personal contribution for the parking pass.

If your workplace is Schiphol-Centrum and you do not have a parking pass, you are entitled to additional transportation allowance. This allowance amounts to €26.94 per month as of March 1, 2023, €29.13 per month as of October 1, 2023, and €30.00 per month as of July 1, 2024, and is separately stated on your salary slip (Extra VVG/no parking pass).

I am reintegrating, am I entitled to a transport allowance?

Yes, if you start doing substitute work, you are entitled to a non-standard transport allowance for the hours you work. This compensation starts from the moment you start substitute work. You must apply for this yourself via the 'Apply for transport allowance' button. You will then receive the allowance one month later.

I have turnouts for work for the representative council, am I entitled to a transport allowance?

Yes, for representative council activities you are entitled to a non-standard transport allowance. You can submit your request via the 'Apply for transport allowance' button. In the application form, choose the date of attendance(s). The moment you click on the date, a free fillable field opens where the reason for attendance is asked. Here you enter 'representative council/medezeggenschap'. You will receive the allowance the following month.

How high is the non-standard transport allowance?

As of 1^st September 2022 and 1^st October 2022, the agreements regarding reimbursement have changed and you will be paid 19 euro cents per kilometre as compensation for your commute. You will be paid this on a monthly basis. There is, however, a maximum to the reimbursement: as of 1^st September 2022, you will be reimbursed a maximum of 35 kilometres per one-way trip and, as of 1^st October 2022, a maximum of 50 kilometres per one-way trip.

How is the allowance calculated?

The transport allowance is determined by the number of actual arrivals per month with the number of kilometres (maximum 50 as of 1 October 2022) x 2 x € 0.19.

How do I apply for a non-standard transport allowance?

Note: If you have turnouts starting from November 1, 2024, you must submit them through the new transport registration system. For more information, see: : MyKLM - Transport allowance from November 2024.
You can still submit your turnouts from August 1 to October 31, 2024, until January 31, 2025,:

• You can do so via the 'Apply for transport allowance' button.
• You must submit a separate application for each complete month in which you have had turnouts. Enter your turnouts accurately, as you can only submit a month once.
• Non-standard transport allowance for turnouts made in a particular month, you may submit by the 1st of the following month (and through the end of that month). These turnouts will then be paid by the following month.
• For example, if you have turnouts in February, you can submit them from the 1st to the 31st of March. These turnouts will then be paid out with the April salary.
• You can submit turnouts from no more than 3 months back. For example; you apply in December, then you can submit turnouts from September, October and November. Earlier months are not possible. So submit your turnouts on time!
• Enter the manager with whom you last did (substitute) work in the month concerned.

Preferably use a stationary computer with one of the following browsers:  Microsoft Edge or Google Chrome, or use your KLM iPad. 

Note: Do not use Internet Explorer, the digital application form will not work!

After clicking the application button, you will be prompted to sign in with Microsoft. Then enter your personal KLM e-mail address (voornaam.achternaam@klm.com) and click Next or Enter.

If you are asked to grant permission to use Sharepoint and Office 365? Click on 'Allow'.

Is your KLM e-mail address not listed? Perhaps you are logged in with a departmental account. In that case, select 'use another account' and enter your personal KLM e-mail address.

Submit your application here.

How does the application process work?

1.  After completing your application, you will receive an application confirmation in your KLM e-mail within a few minutes.
2.  Your application will automatically be added to your personnel file.
3.  Your manager will receive a copy of your application for information.
4.  Your request goes to the HR Shared Service Centre for processing.

Would you like to know more about your digital request?

Check the overview of frequently asked questions. You can track the status of your request via Track & Trace.

More information

More information on the transport allowance regulation can be found in the CLA for Pilots.

Am I entitled to transport allowance?

Everyone covered by the KLC CLA is entitled to transport allowance.

How much is the transport allowance?

Starting from 1st November 2024, the new transport policy will take effect. From that date, higher reimbursements will be offered for sustainable forms of transport. The following allowances will apply:

How is the number of kilometres determined?

The number of kilometres is calculated on the basis of the route you enter. The route planner of the transport registration system takes the fastest route as a starting point. The route planner is updated approximately once per quarter.

What is the remaining transport allowance?

According to fiscal regulations, a maximum of €0.23 cents (as of 1st January 2024) per kilometre may be reimbursed tax-free for your commute, based on the usual route and up to a maximum of 50 kilometres one way. As a ground employee, KLM pays you the allowances set out in the CLA. The tax allowance varies depending on the means of transport used. 

If you have any remaining transport allowance, you can convert gross pay to net pay up to the tax-free limit. This is determined by two factors: the distance beyond 50 kilometres (one way) and the available fiscal margin for distances up to 250 kilometres.

The available fiscal margin depends on how you travel to your workplace and the corresponding untaxed allowance you receive. What this fiscal margin is depends on how you travel to your workplace and thus what untaxed allowance you receive. If you travel to work by public transport and use the NS Business Card, there is no tax allowance because KLM then pays the costs (on the basis of second class) for you. There is no minimum mileage requirement.

You can read what this scheme means for you in the brochure ‘KLM cafeteria scheme’. You can find more information about and apply for the remaining travel allowance on the Cafetaria scheme page. 

What about business mileage?

Business mileage is different from the mileage you drive for your commute. You can also register kilometres driven for business purposes in the transport registration system via MyKLM. However, a different reimbursement applies here. In the Handbook declaration control on the KLM Accounting Services website, you can find how to declare kilometres driven for business purposes and what the conditions are. 

What is the personal contribution for a parking pass?

Since 1st March 2022, there is no longer a personal contribution for the parking pass.

If your duty station is Schiphol-Centre and you do not have a parking pass, you are entitled to an additional transport allowance. This allowance will be €30.00 per month from 1st July 2024 and will be shown separately on your salary slip. 

2023, this allowance amounts to 32.69 euros per month and is listed separately on your salary slip.

I don't fly, but I have attendances, do I get transport allowance?

Whether you travel to work to fly, or to perform other duties, all commutes can be registered in the transport registration system via MyKLM.

How does KLM reimburse transport allowance or home working allowance for employees with a secondary function?

All registrations for commuting journeys and working from home can be done in the transport registration system. 

Do I get transport allowance or home working allowance paid on during holidays?

No, if you have days off, you will not commute to or from work, or work from home and you will not receive a transport or home working allowance.

Will I continue to receive transport allowance or home working allowance during illness?

No, during sick leave you will not commute to or from work, or work from home and you will not receive a transport or home working allowance.

How high is the ‘non-standard transport compensation’?

Per registered journey, the regular transport allowance applies, as described in the CLA in Appendix 9. If you perform substitute work, the basic principle is that you combine any appointments with the company doctor, MCC and reintegration officer, wherever possible, with your substitute work. As you will already receive an allowance for the commute you are no longer eligible for a separate allowance for these meetings.

Do I still receive transport allowance when I leave KLM?

If you are leaving the company, make sure to register your journeys via MyKLM by the end of your last day at KLM. Once you have left the company, registration will no longer be possible.

More information 

cla cabin staff 2016 (bijlage 9) 
Handbook Declaration control 

Am I entitled to transport allowance?

Everyone covered by the KLC CLA is entitled to transport allowance.

How much is the transport allowance?

Starting from 1st November 2024, the new transport policy will take effect. From that date, higher reimbursements will be offered for sustainable forms of transport. The following allowances will apply:

How is the number of kilometres determined?

The number of kilometres is calculated on the basis of the route you enter. The route planner of the transport registration system takes the fastest route as a starting point. The route planner is updated approximately once per quarter.

What is the remaining transport allowance?

According to fiscal regulations, a maximum of €0.23 cents (as of 1st January 2024) per kilometre may be reimbursed tax-free for your commute, based on the usual route and up to a maximum of 50 kilometres one way. As a ground employee, KLM pays you the allowances set out in the CLA. The tax allowance varies depending on the means of transport used. 

If you have any remaining transport allowance, you can convert gross pay to net pay up to the tax-free limit. This is determined by two factors: the distance beyond 50 kilometres (one way) and the available fiscal margin for distances up to 250 kilometres.

The available fiscal margin depends on how you travel to your workplace and the corresponding untaxed allowance you receive. What this fiscal margin is depends on how you travel to your workplace and thus what untaxed allowance you receive. If you travel to work by public transport and use the NS Business Card, there is no tax allowance because KLM then pays the costs (on the basis of second class) for you. There is no minimum mileage requirement.

You can read what this scheme means for you in the brochure ‘KLM cafeteria scheme’. You can find more information about and apply for the remaining travel allowance on the Cafetaria scheme page. 

What about business mileage?

Business mileage is different from the mileage you drive for your commute. You can also register kilometres driven for business purposes in the transport registration system via MyKLM. However, a different reimbursement applies here. In the Handbook declaration control on the KLM Accounting Services website, you can find how to declare kilometres driven for business purposes and what the conditions are. 

What is the personal contribution for a parking pass?

Since 1st March 2022, there is no longer a personal contribution for the parking pass.

If your duty station is Schiphol-Centre and you do not have a parking pass, you are entitled to an additional transport allowance. This allowance will be €30.00 per month from 1st July 2024 and will be shown separately on your salary slip. 

2023, this allowance amounts to 32.69 euros per month and is listed separately on your salary slip.

I don't fly, but I have attendances, do I get transport allowance?

Whether you travel to work to fly, or to perform other duties, all commutes can be registered in the transport registration system via MyKLM.

You are doing substitute work or have an appointment at a KLM location

If you perform substitute work due to reasons such as pregnancy, ZAT or TGF, you are eligible for a transport allowance for the number of attendances during your substitute work. You can register the journeys you make via MyKLM in the transport registration system.

If you have no attendances during your substitute work and have leave, then you apply for a JV day.

In case of an attendance for an interview with the company doctor, your Cabin Crew Manager, Reintegration Officer or for following a reintegration module, you are also eligible for transport allowance, register these journeys through MyKLM in the transport registration system. 

How high is the ‘non-standard transport compensation’?

Per registered journey, the regular transport allowance applies, as described in the CLA in Appendix 9. If you perform substitute work, the basic principle is that you combine any appointments with the company doctor, MCC and reintegration officer, wherever possible, with your substitute work. As you will already receive an allowance for the commute you are no longer eligible for a separate allowance for these meetings.

Do I still receive transport allowance when I leave KLM?

If you are leaving the company immediately after your replacement work, make sure to register your journeys via MyKLM by the end of your last day at KLM. Once you have left the company, registration will no longer be possible.

If you are based in the Netherlands, you are eligible for a monthly transport allowance. In Appendix 4 of the CLA you can read all about the commuting allowance scheme.

I am an intern, am I entitled to a transport allowance?

In general, as an intern you are legally entitled to a student travel product on your OV-chipcard, which you keep during your internship. If your student travel product is insufficient, you may be eligible for a transport allowance for your internship.

• If you have a weekly season ticket, you can continue to use it and KLM will not pay you a transport allowance for weekdays. If you have (extra) shifts during the weekend, you are entitled to a transport allowance from KLM for those days.
• If you have a weekend pass and your internship period is longer than 3 months, you will have to convert your card to a weekly pass. Any costs for this conversion will be covered by KLM. KLM will not pay you a transport allowance for the weekdays, but if you have (extra) shifts during the weekend or an attendance that is outside the travel possibilities of public transport, you will be entitled to a transport allowance for those days. If you travel by public transport, you can claim your train tickets for this (based on second class) via the claim tool in the registration system via MyKLM. If you travel by car or bicycle, you can register a trip in this same system to receive a reimbursement. DUO does not allow you to convert your season ticket between 1^st May and 25^th August. For this period, you can apply for a KLM transport allowance using the transport allowance registration system. You should then convert your card from 26^th August.
• If your traineeship is shorter than 3 months and you have a weekend season ticket, you do not need to convert your season ticket. You will then be entitled to the KLM transport allowance for the days you are at your internship site.

As an Intern, when am I entitled to a transport allowance?

For interns working day shifts

You are entitled to transport allowance if you meet the following two conditions:

• You have an actual attendance to the place of employment where you work.
• You are not entitled to a student travel product for on your OV-chip card; you can prove this with a copy of DUO*.

For interns working on alternating shifts

You are entitled to a transport allowance if you meet the following two conditions:

• - You have an actual to the place of employment where you work.
• - You are not entitled to a student travel product for on your OV-chip card; you can prove this with a copy from DUO*.

You work alternating shifts and you do have a student travel product

In some exceptional situations, you are entitled to a transport allowance if you have a student travel product:

• Your student travel product on your OV-chipcard is not valid because you have an actual attendance outside the weekdays.
• You have an actual attendance that is outside the travel options of public transport.

* When registering, you do not need to add a statement from DUO, but must be in possession of one. We check this every now and then and expect you to provide us with the statement within two weeks. If you are unable to hand over this copy from DUO and/or have entered incorrect data in MyRoster, this may lead to sanctions or measures such as a warning or even termination of the internship.

What if I cannot use a student travel product?

For example, in the summer period from 16th July 04.00 to 16th August 04.00 the student travel product does not apply. If you travel to your internship placement during this period, or any other period when the student travel product does not apply, you can register your attendance as mentioned above through the transport registration system and KLM will pay out your transport allowance.

How high is the transport allowance?

Do I have to do anything to receive transport allowance?

If you are entitled to transport allowance (see above in which cases this is), you can register your commuting journeys by bicycle or car in the transport registration system on MyKLM. You can claim the public transport costs for commuting journeys in the transport registration system on MyKLM or you can use the NS-Business Card if you are eligible. 

I am an intern, am I entitled to a home working allowance?

No, the home working allowance is only for KLM employees covered by the Ground CLA .